info@checklogix.org

Privacy Policy

Effective Date: February 7, 2025

Checklogix ("Checklogix," "we," "us," or "our") values your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website or use the Checklogix platform.

1. Information We Collect

a. Information You Provide

We may collect information that you voluntarily provide, including:

  • Name, email address, phone number
  • Organization name and role
  • Login credentials
  • Support inquiries and communications
  • Information entered into checklists, logs, or workflows
b. Automatically Collected Information

When you access our website or platform, we may automatically collect:

  • IP address
  • Browser type and device information
  • Usage data and interaction logs
  • Cookies and similar tracking technologies
c. Customer Data

Customer Data includes all information uploaded, entered, or generated by users within the Checklogix platform. Customer Data is owned by the customer and processed solely to provide our services.

2. How We Use Information

We use collected information to:

  • Provide, operate, and maintain the Checklogix platform
  • Authenticate users and manage access
  • Improve functionality, performance, and security
  • Communicate with customers and respond to support requests
  • Monitor usage and generate analytics
  • Comply with legal and regulatory obligations

We do not sell personal data.

3. Use of Artificial Intelligence

Checklogix may use artificial intelligence features to assist with checklist and log creation, workflow optimization, and analytics.

  • AI features process data only to support platform functionality
  • Customer Data is not used to train public or third-party AI models
  • De-identified and aggregated data may be used to improve system performance

4. Data Sharing and Disclosure

We may share information only as necessary:

  • With service providers who support platform operations (e.g., hosting, security)
  • To comply with legal obligations or lawful requests
  • To protect the rights, safety, and security of Checklogix and users
  • With customer authorization

All vendors are required to maintain appropriate confidentiality and security safeguards.

5. HIPAA and Healthcare Data

Checklogix is designed to support HIPAA-compliant use. When Customer Data includes Protected Health Information (PHI), Checklogix acts as a Business Associate and processes such data in accordance with an executed Business Associate Agreement (BAA).

6. Data Security

We implement administrative, technical, and physical safeguards designed to protect information, including:

  • Encryption of data in transit and at rest
  • Role-based access controls
  • Audit logging and monitoring
  • Regular security reviews

No system can be guaranteed 100% secure, but we continuously work to protect your data.

7. Data Retention

We retain personal information and Customer Data only for as long as necessary to provide services, comply with legal obligations, or fulfill contractual requirements. Upon termination of services, customers may request data export in a commercially reasonable format.

8. Your Privacy Rights

Depending on your location, you may have rights to:

  • Access or request a copy of your personal information
  • Request correction or deletion of personal data
  • Object to or restrict certain processing activities

Requests can be submitted using the contact information below.

9. Cookies and Tracking Technologies

Checklogix uses cookies and similar technologies to improve user experience, analyze usage, and enhance performance. You may manage cookie preferences through your browser settings.

10. Children's Privacy

Checklogix is not intended for use by individuals under the age of 13.

11. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of such sites.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Checklogix
Email: info@checklogix.org
Website: www.checklogix.org